Tips on Keeping Your Office Stationery Organized

Office stationery should never contribute to clutter in your work space. A cluttered desk and a disorganized office crammed with office supplies lead to so much wasted time and energy on finding items that always seem to be missing. But they’re not missing; you just don’t have a better way of keeping or storing them.

So, to lessen the stress, the irritation, and the frustration of always looking for these office items, you need to have a better way of storing them. You need to organize. Being organized requires conscious and constant effort. These office items will not magically place themselves in storage spaces that make perfect sense. You need to plan, have a method of organizing items, and constantly work to implement this method.

The key idea is to plan so that you would always know exactly where to find the office items that you need. Always remind yourself of this key idea, particularly if you have new office materials or new files that need to be stored.

You might want to begin with baby steps so you don’t get overwhelmed by all the clutter. Begin with your work area. Zero in on the office items on your desk and see if you can organize them better. Office items that typically find their way to the desk include envelopes, pen, paper, and other items used for writing.

Office stationery also includes not just the items for writing but also other office supplies such as desktop stationery which are office items that are usually kept on the desktop or the work desk. These office items include drawing pins, clips, glues, trimmers, guillotines, hole punches, page markers, index tabs, ink stamp inks, cartridges, ink stamp pads, ink stamps, rubber bands, magnifying glasses, staplers, sticky tapes, sticky notes, rulers, staple removers, scissors, tack, treasury tags, tape dispensers, and drawing tools, just to name a few .

Small items like these so easily add to the clutter on your desk. In just a day or two, if you are not diligent and you don’t make a conscious effort to organize, you’ll find that these little things can easily form one big pile of annoying clutter. So organize and always work to keep your office stuff organized. The first step is to arrange your desk items in a functional and sensible manner. Think of the frequency of use of each of the office items and arrange accordingly. On top of your desk, leave only the office materials that you use frequently. Be strict about this; otherwise, you would always have too many stuff on your desk and that could just weigh you down – not to mention make one very sad looking work area.

All the other office items that you don’t use frequently should definitely not be on top of your work desk. They should be stored in containers or in your drawers. Don’t keep too many of one item on your desk. You don’t need, for example, a dozen pencils and two dozen pens right there on top of your desk. Leave just one or two of each item and store all the extras in a separate container or place. Keep as few items as possible on top of our desk. Just keep those that you really need; and that you really need often. But don’t forget to have a pen and a small notepad or sheets of paper near your office phone so you are always ready to write down important information relayed to you over the phone. 

Group your office stationery into categories and put them in separate containers. For example, store the ink stamp pads, ink stamp inks, and ink stamps in one area or container.